***Please note that, to the extent possible, all documents must be sent in a .PDF format***

  Document Naming Convention PDF

A. Documents submitted electronically are to abide by the following naming convention:

For example:

Hearing Processes

• 771-02-00000_Complainant_Book of Documents
• 569‑02‑00000_Bargaining Agent_Book of Authorities_Vol. 1 of 2

Mediation and Collective Bargaining Processes

• 566-34-00000_Grievor_Work description
• 485-02-00000_Employer_Brief_Vol. 2 of 3

B. Detailed description

Board File No.

The Board file number assigned to the case.

Party Providing the Document

The party who is uploading the document to the portal.

• Labour relations: Grievor, Complainant, Applicant, Employer, Bargaining Agent
• Staffing: Complainant, Deputy Head, Public Service Commission, Appointee

Document Type

Hearing Processes

• Book of Documents
  • Can contain one or more documents that are to be presented as evidence at the hearing.
  • May include, but not limited to: complaint/grievance form, letters, emails, notices, videos, audio recordings, or photos.
• Book of Authorities
  • Can contain a single authority or multiple authorities that the party is relying on to support its case.
  • May include, but not limited to: jurisprudence, legislation, regulations, collective agreements, policies, or directives.

Note: In the case of a single document or authority, please enter keywords that would identify the nature of the document or authority.

Mediation and Collective Bargaining Processes

• Exchange of Information
  • Documents pertaining to the preparation of the mediation sessions.
  • May include, but not limited to: work description in track changes format, letters, or emails.
• Exchange of Briefs
  • After the establishment of the Public Interest Commission or Arbitration Board, the parties submit their briefs to the Board so that the exchange of information can occur.

Note: Please enter keywords that would identify the nature of the document provided when uploading a document under the Exchange of Information or the Exchange of Briefs.

Volume No.

If applicable, indicate the volume number of the document if there is more than one volume. The acceptable format is “Vol. x of x”.